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PTA openings for 2019/2020
Posted 1/23/19

Hello Hope Hawk families.

We have the following 2019 Officer Openings: President, Financial Secretary, and Parliamentarian

If you are interested in a PTA Officer position: 1) YAY! 2) Please let Jamie or Katie ( know asap and we will add you to the list for the nominating committee. 3) If you are interested in joining an event team, or becoming an committee chair, also let us know.



·       Oversees and coordinates the work of an executive board to run a PTA effectively

·       Presides at PTA board and association meetings

·       Serves as the official contact, communicator and representative of a PTA

·       Designated as an authorized signer for PTA checks, contracts and authorizations for payment

·       Serves as ex-officio member of all committees except the nominating committee

·       Works with other PTA leaders to connect families, school and community to support student success


·       Assists the president to manage meetings and advises on parliamentary procedure

·       Chairs bylaws committee to review unit bylaws each year and revise bylaws every three years

·       Arranges nominating committee’s first meeting, providing information on nomination and election process

Financial Secretary

·       Works closely with the treasurer and other financial officers in handling PTA funds

·       Keeps a record of all PTA funds collected, deposited and disbursed

·       Prepares monthly and annual financial reports

Executive Vice President

·       Works as the primary aide to the president

·       Helps lead a PTA towards specific goals consistent with PTA purposes and policies

·       Performs president’s duties in his or her absence

·       Carries out other duties outlined in unit bylaws and standing rules or as assigned


·       Takes minutes at board and association meetings

·       Co-signs formal papers with president: authorizations for payment, resolutions and formal letters

·       Handles PTA correspondence as directed by the president

·       Maintains and preserves PTA records and important documents to pass on at the end of the term


·       Maintains permanent records to track unit funds and financial transactions

·       Chairs budget committee and prepares annual budget for adoption by the association

·       Pays all PTA bills as authorized by board or association

·       Prepares reports for every board and association meeting and an annual financial report

·       Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed and submitted by the due dates


·       Captures, assembles and preserves record of activities and achievements of a PTA

·       Collects volunteer hours for PTA meetings and events

·       Completes and submits the PTA Unit-Annual Historian Report to council/district PTA

·       Fills out Historian Summary Report and files copies as Historian records, like minutes are kept forever

·       Copies for minutes, procedure book and, if applicable, president’s memory book

·       Displays or presents brief overview of PTA year at meeting near the end of the school year


·       Audits the books and financial records of a PTA to determine their accuracy

·       Presents written reports on audits to the board and the association for adoption

·       Forwards copies of adopted audits to council/district PTA as indicated in unit bylaws